Job Type: Union
Job No.: P-90-26
Salary: $48,218-$51,967
Department: City Controller
Grade: 16
Posting Dates: 07/10/2026 – 07/23/2026
The City of Providence welcomes and encourages diversity in our workforce at all levels of the organization. We provide equal employment opportunities to all employees and applicants for employment and prohibit hiring discrimination of any type. All City hiring decisions are made without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Job Summary
Under supervision of the Accounts Payable Supervisor performs various duties in the Accounts Payable Division.
Duties & Responsibilities
- Reviews and enters all purchase orders and direct payment invoices for payment into the Department’s data processing system.
- Researches questions and resolves problems as needed.
- Performs all duties related to the check matching process.
- Creates and maintains files of all Controller documents including documents related to the electronic payment system.
- Performs all necessary duties at reception desk including answering telephones and distributing mail.
- Contacts other City departments for documents to support payments.
- Researches payments for other City departments as needed.
- Assists the Providence School Department with check matching process.
- Archives at fiscal year-end.
- Creates checks and/or electronic payments as needed.
- Makes corrections on purchase orders, liquidates amounts, and monitors Department purchase orders.
- Files all non-negotiable checks.
- Opens and closes the safe.
- Performs other related duties as assigned.
Minimum Qualifications
- High school graduate or equivalent.
- Minimum of three (3) year accounts payable experience is preferred.
- Must be computer literate and have data processing ability.
- Must be able to perform all essential functions of the job.
Training Requirements
Upon Appointment:
- Completion of Basic Excel, Word and Outlook within six (6) months and Intermediate Excel, Word and Outlook within (9) months of appointment.
- Must become proficient in the City’s accounting software system through on-the-job-training and usage within six (6) months of appointment.
- Customer Service Training.
- Sexual Harassment, Sensitivity, and Diversity Training.
Sustainment:
- Periodic training to maintain proficiency in department technology and database systems.
- Participation in customer service training every 24 months.