Job Type: Union
Job No.: P-81-26
Salary: $42,829 – $45,483.
Department: City Clerk
Grade: 10
Posting Dates: 06/22/2026 – 07/06/2026
The City of Providence welcomes and encourages diversity in our workforce at all levels of the organization. We provide equal employment opportunities to all employees and applicants for employment and prohibit hiring discrimination of any type. All City hiring decisions are made without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Job Summary
Under the supervision of up-line personnel, performs difficult and responsible clerical work immediately below the administrative/secretarial level involving supervisory responsibilities over clerical subordinates or responsibility for independently performing complex clerical tasks of major departmental importance.
Duties & Responsibilities
1. Coordinates with other clerical employees engaged in a variety of routine clerical functions to assist and review each other’s work.
2. Assumes responsibility for the efficient operation of the office.
3. Performs basic bookkeeping procedures and maintains simple accounting system.
4. Compiles, copies, sorts, files, and maintains documents and supporting files for accuracy and consistency.
5. Types or utilizes a personal computer to prepare correspondence, reports, documents, and forms.
6. Opens and properly distributes mail.
7. Operates all standard office machines and phone system.
8. Communicates with and assists customers to obtain information, respond to inquiries, and investigate complaints.
9. Researches non-technical information, prepares report of findings, and disseminates information to customers.
10. Performs Notary functions as required.
11. Performs other related duties as assigned.
Minimum Qualifications
1. High school graduate or equivalent.
2. Must be able to establish and maintain effective working relationships with the public, using tact and diplomacy at all times.
3. Must be able to understand and carry out complex written and oral instructions.
4. Must possess considerable skill and accuracy with basic mathematics, business English, and bookkeeping principles.
5. Must be able to plan, assign, and coordinate work with clerical peers.
6. Knowledge of general office procedures, practices, and equipment.
7. Must be able to perform all essential functions of the job.
Training Requirements
Upon Appointment:
1. Must complete the Advanced Computer Training course, and gain proficiency in word processing, spreadsheets, data entry, and other departmental appropriate software within six (6) months of appointment.
2. Must gain a working knowledge of departmental technology, procedures, services and  database systems through on-the-job training and usage within six (6) months of appointment.
3. Must complete the sponsored Notary Public training and obtain the Notary Public Commission within six (6) months of appointment, or as the trainings are offered following appointment.
Sustainment:1. Must undergo periodic training as required in customer service, ethics, and diversity/sensitivity.
2. Periodic training to maintain proficiency in departmental technology and database systems.