Job Type: Union
Job No.: P-145-24
Salary: $53,540 – $59,021
Department: Municipal Court
Grade: 23
Posting Dates: 12/11/2024 – 12/24/2024
The City of Providence welcomes and encourages diversity in our workforce at all levels of the organization. We provide equal employment opportunities to all employees and applicants for employment and prohibit hiring discrimination of any type. All City hiring decisions are made without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Job Summary
Under Supervision of up-line personnel performs responsible and accurate clerical work in the preparation and maintenance of Court records; assists the Deputy Clerk in the day to day matters of the Court; interacts daily with the general public and Attorneys.
Important: The position for a Certified or Qualified Interpreter Clerk will require the applicant to have passed the written and oral examination portion of National Center for State Courts (NCSC) Foreign Language Certification Exam.
Duties & Responsibilities
- May perform technical clerical work concerning the preparation of required legal advertising and verifying their publications.
- Prepares Court docket and calendar and also interprets and carries out administrative decisions and polices as explained by superiors.
- Handles Customer relations.
- Operates all standard office equipment, opens and distributes incoming mail, and answers direct calls.
- Accepts cash and checks for filings; appropriately and accurately accounts for funds.
- Prepares dockets and decrees on all Court matters for signatures.
- Prepares various important legal documents and reports relative to the business of the Court.
- Maintaining daily transactions for customer payments by telephone.
- Has access to boot and tow views system to prepare dockets for court hearings.
- Issues permits to the general public for on street parking through the Residential Parking Permit Program.
- Provides coverage for the Courtroom Clerk in departments and locations other than primary assigned as needed.
- Maintains accurate files.
- Interprets between languages in court proceedings. Bring to the court’s attention any items that may impede the interpreter’s performance.
- Assisting the public either in person or via phone with court matters.
- Performs other related duties as assigned.
Minimum Qualifications
- Passing of written and oral examination portion of National Center for State Courts (NCSC) Foreign Language Certification Exam.
- High school graduate or equivalent.
- Ability to obtain thorough knowledge of the policies and operations of the Court.
- Thorough knowledge of department programs, policies, and operations with respect to the functions performed.
- Must possess excellent oral communication and writing skills.
- Considerable knowledge of basic mathematics; knowledge of bookkeeping principles, office procedures, practices, and equipment.
- Must have extensive experience in progressively responsible office and clerical work, including supervisory experience.
- Successful completion of Computer Training Level III course within six (6) months of appointment.
- Must have computer proficiency in data processing and spreadsheet programs.
- Must be able to perform all essential functions of the job.
- Excellent typing skills.
The term “limited” means that the successful candidate will perform the job for an undetermined length of time. The position may or may not become permanent.