Job Type: Union
Job No.: P-152-25
Salary: $41,890-$44,544
Department: Retirement
Grade: 9
Posting Dates: 11/18/2025 – 12/03/2025
The City of Providence welcomes and encourages diversity in our workforce at all levels of the organization. We provide equal employment opportunities to all employees and applicants for employment and prohibit hiring discrimination of any type. All City hiring decisions are made without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Job Summary
Under supervision of up-line personnel performs difficult and responsible clerical work immediately below the administrative/secretarial level involving supervisory responsibilities over clerical subordinates or responsibility for independently performing complex clerical tasks of major departmental importance.
Duties & Responsibilities
- Supervises subordinate clerical employees engaged in a variety of routine clerical functions or a unit performing a single non-routine function; instructs, assigns, and reviews work.
- Assumes responsibility for the efficient operation of the office.
- Prepares basic payroll.
- Performs basic bookkeeping procedures and maintains simple accounting system.
- Compiles, copies, sorts, files, and maintains documents and supporting files for accuracy and consistency.
- Types or utilizes a personal computer to prepare correspondence, reports, documents, and forms.
- Prepares a variety of reports.
- Opens and properly distributes mail.
- Operates all standard office machines and switchboard.
- Communicates with and assists customers to obtain information, respond to inquiries, and investigate complaints.
- Researches non-technical information, prepares report of findings, and disseminates information to customers.
- Performs other related duties as assigned.
Minimum Qualifications
- High school graduate or equivalent.
- Must have data processing ability with a minimum of 42 words per minute.
- Successful completion Computer Training Level III course within six (6) months of appointment.
- Ability to communicate effectively and courteously.
- Ability to understand and carry out complex written and oral instructions.
- Considerable skill and accuracy with basic mathematics, business English, and bookkeeping principles.
- Ability to plan, assign, and supervise the work of clerical subordinates.
- Knowledge of office procedures, practices, and equipment.
- Ability to gain a working knowledge of departmental technology and database systems.
- Must be able to perform all essential functions of the job.