Job Type: Non-Union
Job Posting: COP-00034-25
Salary: $55,890-$61,092
Job Grade Level: A10
Department: Art, Culture, Tourism
The City of Providence welcomes and encourages diversity in our workforce at all levels of the organization. We provide equal employment opportunities to all employees and applicants for employment and prohibit hiring discrimination of any type. All City hiring decisions are made without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Job Summary
The ACT Constituent Engagement Coordinator role focuses on the department’s most community-facing initiatives. This role is both clerically fast-paced, while requiring skills in planning and operational support for public events. The Constituent Engagement Coordinator processes special event permit applications and laisses with the City Service Team. This role also interfaces directly with constituents applying for special event permits and public art registrations. In addition, this role supports the Cultural Affairs Manager in planning and execution of signature City-produced events, as well as managing the planning and execution of smaller neighborhood City-supported activations. The Constituent Engagement Coordinator supports the Deputy Director in ACT Public Art initiatives.
Duties & Responsibilities
- Supports resident artists and constituents by providing connections to City resources, with a solutions-oriented, culturally competent approach
- Schedules, creates agendas, and records minutes for weekly City Service meetings
- Assists constituents seeking special events permits and public art registrations from the City of Providence
- Assists in planning and executing large-scale events from pre-production to post-production
- Leads in planning and executing small-scale events from pre-production to post-production
- Produces and maintains internal and external calendars of community events for interdepartmental and public use
- Serves as department’s 311 designee in responding to constituent concerns
- Supports Deputy Director in administration of Public Art processes
- Attends commission meetings and records minutes
- Provides Deputy Director event support of the Gallery at City Hall
- Answers department phones and provides excellent customer service
- Additional duties at the discretion of the Director
Minimum Qualifications
- Demonstrated passion for Providence’s arts, cultural diversity, and creativity
- Bachelor’s degree from an accredited college or university with a major in arts administration, events management, communications, business, marketing, fine arts, or a related field of study; and two years of experience in a position providing events management, arts administration; or a combination of substantially equivalent education and experience
- Interest in project planning and management including community engagement, creative and cultural sector interaction, and interdepartmental work
- Knowledge of commonly used office software applications for word processing, spreadsheets, email, and calendar management including but not limited to Microsoft Office Suite, Asana, and other software platforms
- Strong written and verbal communication skills
- Strong organizational skills, with the ability to identify key issues and resolve those issues in an efficient and timely manner
- Attention to detail, including excellent time management
- Ability to stand for long periods of time and lift at least 50lbs
- Verifiable history of managing complex projects and working effectively and with grace while under pressure
- Concrete knowledge of public event planning, management and production
- Multi-lingual – Spanish preferred
Posting expires when position is filled.