City of Providence

Job Type: Union

Job No.: P-17-24

Salary: $49,951 – $55,015

Department: Police Department

Grade: 21

Posting Dates: 02/12/2024 – 02/26/2024

The City of Providence welcomes and encourages diversity in our workforce at all levels of the organization. We provide equal employment opportunities to all employees and applicants for employment and prohibit hiring discrimination of any type. All City hiring decisions are made without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

All persons employed by the City of Providence are required to have achieved a fully vaccinated status against the COVID-19 virus. “Fully vaccinated status” shall be defined as having received the full number of doses required to complete the vaccination series of one of the currently recognized COVID-19 vaccines. Proof of vaccination completion will be required before beginning employment with the City.

Job Summary

Under direct supervision of the Commanding Officer of the Record Bureau, Providence Police Department, performs difficult and responsible clerical work immediately below the administrative/secretarial level. Responsible for independently performing complex clerical tasks of major departmental importance.

Duties & Responsibilities

  1. When authorized and upon request, furnishes police records information, which is authorized for release by the Commanding Officer of the Bureau, to police officers and the public; when in doubt as to the propriety of releasing information, shall contact the Commanding Officer for instructions.
  2. Performs data entry and photocopying functions.
  3. Researches and compiles statistics and prepares various summary and analytical reports.
  4. Displays courtesy and a business-like attitude in all contact with the public.
  5. Assists in the training of new employees.
  6. Collects the current proscribed fee from the public for photocopying information from police records.
  7. Maintains strict confidentiality concerning information, records, or activities of the Bureau.
  8. Is prohibited from removing, taking, or carrying away from the premises any record, police report, written communication, or computer diskette without the permission of the Commanding Officer. If permission is granted for such police documents to be removed from the Bureau for police purposes, a record may be kept reflecting the signature of the person in receipt, where the document is going, the approximate length of its absence, and the date of its return.
  9. Schedules appointments upon request of Commanding Officer.
  10. Microfilms and scans reports; processes mail request for reports.
  11. Processes checks and cash for the Bureau.
  12. Prepares a variety of reports.
  13. Researches reports for evidence and abandoned property inventory.
  14. Cooperates with Federal and State agencies by researching reports and providing information when authorized.
  15. Operates all standard office machines.
  16. Performs other related duties as required.

Minimum Qualifications

  1. High school graduate or equivalent.
  2. A minimum of six (6) months experience in responsible office and clerical work and an understanding of modern office procedures, practices, and equipment.
  3. Must have data processing ability with a minimum of 42 words per minute.
  4. Successful completion of Computer Training Level III course within six (6) months of appointment.
  5. Must be able to successfully complete twelve (12) hour Police Reporting course.
  6. Ability to communicate effectively and courteously.
  7. Ability to make decisions in accordance with rules, regulations, departmental policies and procedures.
  8. Ability to maintain complex clerical records and to prepare reports from such records.
  9. Ability to interact calmly with verbally combative individuals.
  10. Must submit to and pass a background investigation due to security issues involved.
  11. Must be capable of handling a large volume of calls promptly and answer all pertinent questions regarding records.
  12. Must be able to perform all essential functions of the job.

Training Requirements

The term “limited” means that the successful candidate will perform the job for an undetermined length of time. The position may or may not become permanent.



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