Job Type: Non-Union
Job Posting: COP-00096-23
Salary: $34 per hour
Department: Office of Sustainability
The City of Providence welcomes and encourages diversity in our workforce at all levels of the organization. We provide equal employment opportunities to all employees and applicants for employment and prohibit hiring discrimination of any type. All City hiring decisions are made without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
All persons employed by the City of Providence are required to have achieved a fully vaccinated status against the COVID-19 virus. “Fully vaccinated status” shall be defined as having received the full number of doses required to complete the vaccination series of one of the currently recognized COVID-19 vaccines. Proof of vaccination completion will be required before beginning employment with the City.
The Department of Sustainability is seeking a highly motivated individual to temporarily support the Office’s fiscal operations for up to 12 weeks. The position will manage grants, budgets, contracts, and procurement, ensuring consistency with funder guidelines as well as those of the City’s Finance, Purchasing, and Controller’s offices. The Fiscal Coordinator will be part of a team of six, working closely with the Director and Deputy Director of Sustainability. The ideal candidate will be highly organized with strong attention to detail, a team player, have good communication skills, be a self-starter, and have a passion for sustainability.
The Temporary Fiscal Coordinator is a part-time position at 20 hours/week, for up to 12 weeks.
Duties & Responsibilities
- Manage fiscal activities to meet program goals, objectives, and administrative requirements.
- Coordinate the award and disbursement of funds to community-based organizations and consultant sub-grantees through RFPs and contracts.
- Monitor fiscal and compliance reporting requirements in collaboration with funders.
- Track, monitor and approve purchase orders and expenditures of the office, community agencies, and other subcontractors.
- Manage the City’s Lawson payment system for reimbursements, requisitions, and accounts payable for the office (training provided).
- Implement and maintain internal policies and standard operating procedures for monitoring and reporting systems; regularly identify opportunities for process improvement.
- Prepare concise and understandable fiscal reports.
- Work collaboratively with programs leads, vendors, and directors to prepare and update grant budgets and financial projections.
- Assist with development of budgets for funding applications.
- Assist in the preparation of program budgets for sustainability projects with multiple funding sources, including City general fund, Capital Improvement Plans, and grants.
- Leads and participates in fiscal management meetings with program managers, directors and finance department team.
- Plans, organizes, leads and reviews the work of staff assigned to fiscal or purchasing operations.
- Order office supplies and program materials.
- Perform other related duties, as assigned.
- in public administration, business, environmental studies, or a related field.
- Three to five (3-5) years of progressively responsible professional experience which includes responsibility for managing financial accounts and budgets for grants. Experience operating a grant program is preferred.
- Knowledge of the principles and practices of financial management, budgeting, or accounting.
- Ability to work independently, in a team environment, and to undertake supervisory responsibilities as needed.
- Ability to manage sensitive information confidentially and with discretion.
- High-level proficiency in Microsoft Office (MS Word, Excel, PowerPoint, Outlook) with advanced understanding of Microsoft Excel.
- Proven team player with appropriate interpersonal skills in a variety of settings.
- Ability to work efficiently and independently and produce high-quality deliverables under tight time frames.
- Commitment to improving climate justice and sustainability in the City of Providence.
- Experience with municipal procurement processes, a plus.
- Experience with communications including newsletters and social media platforms, a plus.
Posting expires when filled.