City of Providence

Job Type: Non-Union

Job Posting: COP-00068-23

Salary: $62,000-$70,000

Department: Mayor’s Office

The City of Providence welcomes and encourages diversity in our workforce at all levels of the organization. We provide equal employment opportunities to all employees and applicants for employment and prohibit hiring discrimination of any type. All City hiring decisions are made without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

All persons employed by the City of Providence are required to have achieved a fully vaccinated status against the COVID-19 virus. “Fully vaccinated status” shall be defined as having received the full number of doses required to complete the vaccination series of one of the currently recognized COVID-19 vaccines. Proof of vaccination completion will be required before beginning employment with the City.

Job Summary

The Mayor’s Office is seeking a Grant Manager who will identify, analyze, and coordinate the development of funding applications to federal, state and private funders.  This position will report directly to the Chief of Policy and Resiliency and will work with city departments to pursue funding to effectively address the needs of Providence and its residents.  A successful candidate will work to:

Duties & Responsibilities

  • Monitor, research and coordinate grant applications and track award status.
  • Manage a grant management system that tracks open funding opportunities, coordinates with departments during the submission process and informs the Administration of all pending and submitted grant submissions.
  • Assist with securing supplemental materials, data, community feedback and support letters for grant submissions with department staff.
  • Request debriefs for applications that are not awarded and develop a strategy to address concerns raised by funders.
  • Manage the post-award process including maintaining reporting to funders, updating the Administration about post-award issues, disbursement status, compliance reporting and program progress with the support of fiscal staff.
  • Support the Chief of Policy and Resiliency and Administration officials to develop and implement the city’s goals and objectives
  • Serve as lead writer for high-priority grant proposals; draft and submit grant applications to prospective funders in collaboration with appropriate departments and component organizations.
  • Serve as a reviewer on department lead grants.
  • Provide technical assistance and training to departments in grant writing, proposal preparation, the federal submission process, community engagement, compliance and management.
  • Develop and implement lean procedures and controls for grant application processes.
  • Facilitate interdepartmental coordination and communication on multi-departmental grant projects to ensure collaboration across applications and administration.
  • Serve as the main contact for all grant-related or externally funded communications.
  • Interface with federal and state agency officials, foundations, non-profits, other city agencies and subrecipients of grant funds.
  • Other duties as assigned by their supervisor.

Minimum Qualifications

  • Bachelor’s degree from an accredited college or university with a specialty in public policy, business or public administration, finance, or a closely related field; and/or five years of experience in grant management or a related field; or a combination of education and experience that is substantially equivalent.
  • Excellent customer service and interpersonal communication skills with demonstrated ability to interact professionally with colleagues and external partners.
  • Demonstrated experience and examples of successful grant writing skills.
  • Strong written and oral communication skills.
  • Strong project management skills demonstrated by past experience or work product.
  • Ability to work effectively in a fast-paced environment while balancing multiple projects and deadlines.
  • Ability to exercise discretion with complex and confidential information.
  • Knowledge and understanding of Federal and State rules, regulations and grants procedures.
  • Excellent organizational, time management, and follow-up skills.
  • Bilingual fluency in English and Spanish preferred, but not required.


Posting expires when filled.


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