Job Type: Non-Union
Job Posting: COP-00007-22
Salary: 55,419 – $60,588
Job Grade Level: A12
Department: Mayor’s Office
The City of Providence welcomes and encourages diversity in our workforce at all levels of the organization. We provide equal employment opportunities to all employees and applicants for employment and prohibit hiring discrimination of any type. All City hiring decisions are made without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
All persons employed by the City of Providence are required to have achieved a fully vaccinated status against the COVID-19 virus. “Fully vaccinated status” shall be defined as having received the full number of doses required to complete the vaccination series of one of the currently recognized COVID-19 vaccines. Proof of vaccination completion will be required before beginning employment with the City.
The Housing Court Administrator reports to the Mayor and is responsible for the efficient management of the non-judicial functions of the Providence Housing Court. Work is performed independently with general supervision from the Chief Judge, or their designee.
Duties & Responsibilities
- Responsible for the preparation and maintenance of all records resulting from or necessitated by the operation of the court including legal records and keeping of accounts.
- Plans, assigns, and supervises the work of the clerical staff and ensures the deliverables of the court are met in an efficient and customer service-oriented manner.
- Meets regularly with Judges to coordinate court calendars, special needs cases, and new case filings, ensuring all directives of the judges are met professionally and on time.
- Develops standard operating procedures and works on special projects in the court to digitize and modernize the operations of the office, under the direction of the Judges.
- Supervises and participates in the maintenance of the court docket and ensures that proper notices are sent out; prepares case files for review prior to hearing.
- Ensures that presiding Judge has all pertinent records and materials prior to hearing and that recording devices in courtroom function properly.
- Swears witnesses, records evidence submitted, collects fines, and takes accurate notes during proceedings; assumes custody of evidence and court files following hearing.
- Reviews audiotapes of prior hearings; provides, or arranges to be provided, full and/or partial transcripts as requested by a Judge.
- Prepares and submits weekly payroll and tracks staff vacation or sick time discharge.
- Requisitions office supplies and equipment as needed.
- Verifies all court costs and fine payments received; makes bank deposits and files monthly reports to Finance Department; prepares yearly budget and monitors revenues and expenditures.
- Keeps records and prepares reports as required or requested.
- Performs all other duties as assigned.
High school graduate or equivalent degree/certificate required with a minimum of two (2) years of clerical experience in a court or law office environment or; any combination of experience and education that can be considered as substantially equivalent to the above requirements.
- Thorough knowledge of modern office practices and procedures, particularly in regard to the digitization and filing of legal documents.
- Working knowledge of the principles of bookkeeping and payment management.
- Ability to plan, assign, and supervise the work or clerical staff.
- Ability to understand and carry out and deliver complex written and oral instructions.
- Ability to establish and maintain effective working relations with City employees and the general public.
- Ability to communicate effectively both orally and in writing.
- Must be able to perform all essential functions of the job.
Posting expires when this position is filled.